Hey, Denver: These 8 Office Relocation Faux Pas Can Really Sink Your Budget

office being prepared for a moveYou have a business to manage. And now you have to manage it while you’re moving it from one location to another! How do you keep your Denver business growing and the profits flowing while your furniture’s going out the door? That’s the essential question of office relocation! Answer it erroneously, and your productivity and profits will go out the door with the furniture.

At A-1 Freeman Moving Group, we’ve got a great answer for you – one that can help keep you from making 8 blunders that we, as office relocation specialists, find all too commonly made:
  1. Not Planning Ahead. When you first know you’ve got to move, that’s when you should begin planning for it. Regrettably, too many firms launch into their office relocation planning a little too late. Too late for what, you ask? Well, too late for moving companies and other providers to come up with a decent proposal for you, let alone properly deliver the goods and services you purchase from them. Remember: too little time often opens the door for too many mistakes. Let the size of your business and the complexity of your move – i.e., the number of steps that must be taken before other steps can be begun – guide you in figuring out how soon is soon enough.
  2. Not Checking Out Your Mover Thoroughly. Office relocations are tough. You need a mover who understands how to handle office furniture and modular systems, computer systems and networking, office equipment, machinery, and hardware, cabling, phone systems, security systems, building permits, and ... that’s just to begin with}48]! So, whatever moving companies you’re {{considering, make sure they’re legitimate. Look at https://ai.fmcsa.dot.gove/hhg/search.asp to see, first of all, that they’re U.S. Department of Transportation (DOT) licensed and insured, particularly for interstate commerce. Examine the reviews at bbb.org. to see if any criticisms of them are on file with the Better Business Bureau. And, if you want even more-direct insights, consult with other companies who’ve used them to learn how well they fulfilled their contractual duties. It’s also worth your while to inquire about their moving crews – whether they’re full-time employees or temps, whether they’ve been background checked and drug tested, and whether they follow traditional chain-of-custody procedures.
  3. Not Coordinating and Communicating Sufficiently with Your Mover. Your office relocation manager has to work with the project manager your moving company has allocated to see that your internal team and the moving company’s team are in perfect sync. Any amendments to the schedule must be properly conveyed to everyone involved, so that one upset doesn’t create all sorts of glitches and cost overruns.
  4. woman alone in empty officeNot Assigning Enough Internal Staff to Your Move. The complexity of any office relocation pretty much demands that you call on the help of personnel from within your company. Look for people in each department who comprehend their department’s needs fully and have access to applicable company records. That may not automatically be the department head! In fact, you’re often better off soliciting the help of seasoned but non-managerial staffers, as they’ll be more inclined to take your relocation manager’s orders without argument.
  5. Not Following the Schedule. It’s rarely the case that an office relocation schedule slows down. Yes, various stages can be held hostage for this or that reason. But what generally happens then is that the schedule is compressed. And that generally happens because the planning got put off until too late. And what happens when you attempt to compensate for lost time? More people from your team and the mover’s team are forced to work more overtime hours. Everybody starts getting in the way of everybody else. Things get confused. Mistakes are made. And who pays for all this? Yep. Better to create a realistic schedule from the get-go and stay with it.
  6. Not Budgeting Sufficiently for Your Move. Admittedly, it’s not easy for any company that hasn’t been involved in a relocation before to know precisely what its move will end up costing. To leave that cost to chance, though, or to budget for it insufficiently is a huge mistake! At the outset, you have to figure in recurring real-estate costs, soft-dollar expenses for, say, employee relocation and training, capital expenses including new furniture and office equipment purchases, moving expenses, and consulting expenses for such things perhaps as interior design and engineering. The more of your needs you reckon with at the start, the more manageable the expense of your office relocation will be.
  7. Not Having Enough Coverage. If you’ve decided to sign with a professional relocation company of any renown, the potential for property damage is minimal. Still, you must be prepared. Consult your mover about the coverage options they provide and select the one that seems most suitable for your operations.
  8. Not Thinking to Back Up Your Data. There’s no point in recounting horror stories here. Suffice it to say that when your office relocation is underway, your business’s material records ought to be backed up digitally, wherever doable. Those that can’t be digitized ought to be stored safely in a warehouse. And your digital data ought to be backed up in the cloud. Historically, losing such data or suffering its damage isn’t a frequent occurrence. But do you really want to risk it? Then, by all means, back it up!
A great way to avoid these sorts of blunders – or to compensate for them effectively – is to engage the services of a moving company that has a verifiable track record of successful office relocations. May we call your attention to A-1 Freeman Moving Group right here in Denver? Check out our bona fides as we suggest above. Then review our office relocation services and ...
 

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