Hey, Denver: These 8 Office Relocation Blunders Can Cost You a Lot

office being prepared for a moveYou have a business to maintain. And now you have to maintain it while you’re moving it from one location to another! How do you keep your Denver business growing and the profits flowing while your furniture’s going out the door? That’s the essential question of office relocation! Answer it incorrectly, and your productivity and profits will go out the door with the furniture.

At A-1 Freeman Moving Group, we’ve got a great answer for you – one that can help keep you from making 8 blunders that we, as office relocation specialists, find all too typically made:
  1. Not Planning Ahead. When you first know you’ve got to move, that’s when you should get down to planning for it. Regrettably, too many firms launch into their office relocation planning a little too late. Too late for what, you ask? Well, too late for moving companies and other providers to come up with a decent proposal for you, let alone properly deliver the goods and services you purchase from them. Keep in mind: too little time often opens the door for too many errors. Let the size of your business and the complexity of your move – i.e., the number of steps that must be taken before other steps can be started – guide you in determining how soon is soon enough.
  2. Not Vetting Your Mover Completely. Office relocations are tough. You need a mover who is smart enough to handle office furniture and modular systems, computer systems and networking, office equipment, machinery, and hardware, cabling, phone systems, security systems, building permits, and ... that’s just to begin with}48]! So, whatever moving companies you’re {{considering, make sure they’re legitimate. Look at https://ai.fmcsa.dot.gove/hhg/search.asp to see, first of all, that they’re U.S. Department of Transportation (DOT) licensed and insured, particularly for interstate commerce. Examine the reviews at bbb.org. to see if any complaints have been entered against them with the Better Business Bureau. And, if you want even more-direct insights, consult with other companies who’ve employed them to learn how well they fulfilled their contractual obligations. It’s also worth your while to inquire about their moving crews – whether they’re full-time employees or temps, whether they’ve been background checked and drug tested, and whether they observe traditional chain-of-custody procedures.
  3. Not Coordinating and Communicating Properly with Your Mover. Your office relocation manager is obligated to work with the project manager your moving company has allocated to see that your internal team and the moving company’s team are in perfect sync. Any amendments to the schedule must be properly relayed to all involved, so that one upset doesn’t create all sorts of gaffes and cost overruns.
  4. woman alone in empty officeNot Assigning Enough Internal Staff to Your Move. The difficulty of any office relocation pretty much demands that you enlist the help of personnel from within your company. Look for people in each department who comprehend their department’s needs fully and have access to applicable company records. That may not automatically be the department head! In fact, you’re often better off soliciting the help of experienced but non-managerial staffers, as they’ll be more inclined to take your relocation manager’s orders without argument.
  5. Not Adhering to Schedule. It’s not often the case that an office relocation schedule slows down. Yes, various stages can be held hostage for this or that reason. But what frequently happens then is that the schedule is compressed. And that frequently happens because the planning got put off until too late. And what happens when you attempt to make allowances for lost time? More people from your team and the mover’s team are forced to work more overtime hours. Everybody starts getting in the way of everybody else. Things get confused. Mistakes are made. And who pays for all this? Yep. Better to create a practical schedule from the get-go and stay with it.
  6. Not Budgeting Adequately for Your Move. Truth to tell, it’s difficult for any company that hasn’t been involved in a relocation before to know exactly what its move will end up costing. To leave that cost to a roll of the dice, though, or to budget for it inadequately is a huge no-no! At the outset, you have to budget for recurring real-estate costs, soft-dollar expenses for, say, employee relocation and training, capital expenses including new furniture and office equipment purchases, moving expenses, and consulting expenses for such things perhaps as interior design and engineering. The more of your requirements you reckon with at the start, the more manageable the expense of your office relocation will be.
  7. Not Having Enough Coverage. If you’ve picked a professional relocation company of any renown, the potential for property damage is minimal. That said, you need to be prepared. Consult your mover about the coverage options they offer and select the one that seems most suitable for your company.
  8. Not Remembering to Back Up Your Data. There’s no point in recounting horror stories here. Suffice it to say that when your office relocation is underway, your business’s material records ought to be backed up digitally, wherever doable. Those that can’t be digitized ought to be stored safely in a warehouse. And your digital data ought to be backed up in the cloud. Historically, losing such data or suffering its destruction isn’t a frequent experience. But do you really want to risk it? Then, in whatever way available, back it up!
A great way to avoid these sorts of blunders – or to counteract them effectively – is to hire a moving company that has a proven track record of successful office relocations. May we call your attention to A-1 Freeman Moving Group right here in Denver? Check out our bona fides as we suggest above. Then check out our office relocation services and ...
 

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