How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There isn't a question that your business will experience some downtime if you are moving to Denver, the question is how to reduce that period. Today, "downtime" means the moments you will be offline and isolated from customers and vendors--not the time spent literally moving furnishings and hardware from origin to destination.
 

You'll find 3 major components to restricting your time offline, and when you execute all 3 you should be in a position to pull off a flawless changeover. But this is the secret--you won't be able to pick and choose two out of three; there is a synchronicity for this method that requires attention to every one of the 3 components.

Point Person and Organizing

Should you note one thing from reading this, it is that you need a single person responsible. And that specific person's main undertaking is to control all the preparation and logistics of the move.

Identify a budget for the move and set your point person free to meet and hire a professional office moving company in Denver. Listed here are a couple of other duties your internal “concierge” can oversee.

Service providers--everyone from the water delivery guy to your internet provider--have to know your move time as quickly as possible, and also any variations in the scope of their work. Produce a timetable of when services are shut down in your current location and when they'll be live in the new one. If at all possible, there is a day or two overlap to ensure you're covered if there's a snafu with the actual move.

Floor Plan

Get the point person a floor plan of the new location once you have any upfit specifics and discuss it with the professional movers in Denver. This information will not only help assess expenditures (ground floor vs elevator, loading docks, and so on.), but lets the crew structure the circulation of the move-in. A copy of the layout really helps the designers set desks and chairs and also other components ahead of the move which therefore reduces the actual loading to the area.

IT Closet

Call it what you will--IT Closet, Server Room, Hallway of Worry and Confusion--the quicker you identify where that space is, your IT crew will be able to get prepared for running cables and whatnot.

Presumably, should you be moving your workplace you will be additionally opting for the latest in technology. If you haven't improved your systems in a while, you are in for a pleasant surprise--that large room you needed for all your older hardware has shrunk so much that you might only require a modest area dedicated to the IT stuff.

Now could be also a good time to evaluate your technological accessories--the devices that defends you if something wrong happens. These include your power backups, surge guards, fire extinguishers, and HVAC.

Infrastructure

If you are utilizing the cloud and your team can perform remotely over the move, you could be in a position to keep running without having any online outages. When that's not your state of affairs, be sure that your moving magician has each of these particulars nailed down.

The IT team will need to have all the cabling and connections for workstations, printers, and telephones checked and all set for action when the new equipment enters in the door. Should you be obtaining new equipment, ensure everything is in place to allow them to use it once the desks and chairs arrive.

Dealing with All the Details

Your concierge deals with all the internal details and hands-off information as needed to your moving company, vendors, and other people that ought to be in the loop. This frees up the remainder of the staff to stay working on their actual tasks as opposed to pondering where exactly they may find the files. It can also help morale to know that there is a single person handling every little thing, and they know where to go to be able to dispel the gossip you will be eliminating the free cups of coffee.

In a nutshell, if you have a plan plus the right point person and office moving company in Denver employing that approach, your business move can be smooth and worry-free.

 

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