How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There isn't a question that your business will encounter some downtime if you are moving to Denver, the question is how to lessen that period. Today, "downtime" means the moments you will be offline and isolated from clients and vendors--not the time put in literally moving pieces of furniture and hardware from origin to destination.
 

You'll find three major components to reducing your time offline, and if you apply all 3 you should be in a position to accomplish a flawless transition. But this is the secret--you won't be able to pick and choose two out of three; there is a synchronicity for this method that requires focus on every one of the 3 parts.

Point Person and Organizing

If you were to note one thing from looking over this, it is that you need a single person responsible. And that specific person's primary project is to control all the preparation and logistics of the move.

Identify a budget for the move and set your point person free to meet and hire a professional office moving company in Denver. Here are a few additional duties your internal “concierge” should supervise.

Service providers--everyone from the water delivery guy to your internet provider--have to be aware of your move time as quickly as possible, and also any variations in the scope of their work. Produce a timetable of when services will be shut off in your current place and when they'll be live in the new one. If at all possible, there is a day or two overlap to make sure you're covered if there's a snafu with the actual move.

Floor Plan

Get the point person a floor plan of the new area once you have any upfit specifics and discuss it with the professional movers in Denver. This information will not only help assess expenditures (ground floor vs elevator, loading docks, and so on.), but lets the team structure the circulation of the move-in. A copy of the layout really helps the designers set desks and chairs and also other components in front of the move which therefore shortens the actual loading to the area.

IT Closet

Call it what you will--IT Closet, Server Room, Hallway of Despair and Confusion--the quicker you identify where that location is, your IT crew will be able to get prepared for running cabling and whatnot.

Most probably, should you be moving your office you will be also springing for the latest in technology. In case you haven't upgraded your systems in a while, you are in for a happy shock--that big space you needed for all your older equipment has shrunk so much that you could merely need a modest area dedicated to the IT stuff.

Now could be also a good time to evaluate your technological accessories--the devices that defends you if something goes wrong. These would include your power backups, surge guards, fire extinguishers, and HVAC.

Infrastructure

Should you be using the cloud and your team can perform remotely over the move, you could be in a position to keep running without the need of any online downtime. When that is not your state of affairs, be sure that your moving magician has each of these details nailed down.

The IT team really should have all the cabling and connections for workstations, printers, and telephones tested and all set for action when the new components enters in the door. Should you be obtaining new equipment, ensure everything is set up so that they can hook it up as soon as the desks and chairs get there.

Handling All the Details

Your concierge handles all the internal particulars and hands-off info as needed to your moving company, vendors, and other people that ought to be in the loop. This frees up the rest of the employees to stay working on their real tasks as opposed to pondering where exactly they may locate the files. It can also help morale to know that there is a single person handling every little thing, and they know where to go to be able to dismiss the gossip you will be eliminating the free cups of coffee.

In short, for those who have a plan plus the right point person and office moving company in Denver employing that approach, your corporate move can be smooth and worry-free.

 

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