by Julie DeLong, A-1 Freeman Moving Group
Boxing up your office sounds like an easy chore, right? Especially if you're a decently uncluttered person, it seems like all you would need to do is place your documents in a box, your computer, monitor and mouse in another, load up your desk, and away you go. However, getting your office from point A to point B is often quite a bit harder than we tend to imagine it is. Fortunately, dodging these simple mistakes when it's time to box up your office can save you a decent amount of headaches when moving to Denver.
Mistake #1: A Lack of Organization
No matter if you are doing a do-it-yourself move or have employed a moving company to assist, the worst thing you can do when it's time to move is start without taking a moment to get properly organized. You might think you are ready because you penned a one word item description on the outside of the box, but what you should do is prepare in advance what you are going to pack and in what order you need to pack it. After that, you need to distinctly label what is is going into which box. Be aware that when you have your boxes loaded up, transported, and unloaded at the new business location, you're going to forget which box holds your desk telephone, and which one holds your business files in it. So, make a list on each box of what is in it to avoid digging, disorientation, and general hysteria while you get set up again.
Mistake #2: Burying Things You Really Need
If you have ever moved your home, you might be familiar with that feeling of discovering the sheets you haven't used in ten years while unpacking, but not being able to unearth the shampoo and fresh clothes you must have for in the morning. An office move can contain a similar complication. That is why you need to pack up the things you aren't going to need immediately (such as your tax records from seven years ago), and make sure they are placed on the moving truck first. The things you are going to need soon (your desk, your computer, your printer, etc.) should all be packed up last so they're the first items you take off the truck. This process helps minimize your work interruption, and aids you to get right back to work once you get to your destination.
Mistake #3: Not Using a Timeline or a Checklist
Moving an office to Denver is a task that has a tendency to happen accumulatively, which is why it is important to have the proper tools to track your progress. You should have a timeline mapped out to plan how long it will take to pack up your things, the amount of time it will consume to move it, the amount of time it should consume to unpack, and then how long it will take to finish setting up. The timeline must have some room in it for problems, and it must be supplemented with a checklist so you can cross off tasks as they're finished. If you plan to hire a professional moving company, they should assist you with this task. Winging it is not a doable alternative for an office move.
Mistake #4: Bringing Stuff You Don't Need to Denver
Moving your office is a chance to start over, and to put your best foot forward. But, lots of people wind up just taking everything with them, whether or not they really need it. That is why, before you even think about packing, you should sort through every item in your office and think about if it needs to move to the new location. That broken stapler that you already bought a new one and were holding onto in the event that you might get it rebuilt? Do not clutter up your new office with it. The stack of old, but still functional, routers you stuck away in case of an I.T. issue? Well, if they are a few years old, they are most likely outdated. That package of musty paper that doesn't fit your printer? Recycle it or give it to an employee for their kiddos to draw on. The more things you can dispose of (including digitizing old records so the physical copies are obsolete) the smoother your move will be.
Moving your office is a big project, but with a little bit of forethought and organization, downtime can be at a minimum. A-1 Freeman Moving Group has been the office moving expert for over 40 years. Our trained staff can make sure that your office move to Denver goes trouble-free. Contact us today!